Activities

 

1. Document Tracking(File Tracking)

 

2. University Institute Affiliation Management System (UIAMS)

 

Team Size- 5

Team Members- Mr. Arvind Bhalerao, Mr. Diwakar Pathak, Mr. Sachin Chavan, Mr. Yashpal Salve, Mr. Dinesh Kolte

Duration of Project- 8730 Man Hours

Project Scope:

1. Continuation of Affiliation (Annual, Permanent)
2. New College, Course, Subject, Faculty, Division Proposal

• Sanstha Registration Module
• Institute Details Module
• Teaching & Non-Teaching Staff Details Module
• Sanstha Chairman & Members Detail Module
• Institute Infrastructure Module
• Courses Details Module
• Sanctioned, Recruited, Vacant Post Details Module
• Library Details Module
• Accreditation Details Module
• Supportive Cells- NSS, Students Development, IQAC Cell, Placement Cell Details Module
• Sports Activity Details Module
• Event, Conference, Workshop Details Module
• Center details for preservation of local culture/art, student club for fine/performing arts details Module
• Career counseling and guidance center, skill development, Earn & Learn Scheme, competitive exam training details Module
• Schemes for Specially abled, Tribal & disadvantaged group
• Enrollment of students for various courses, category-wise, gender-wise details Module
• Auto Challan generation according to number of courses and their affiliation type Module
• Documents upload facility and one click access to the document for University Academic Section like:
  • संस्थेचे नोंदणी पत्र
  • महाविद्यालय स्थापनेचा शासन निर्णय
  • प्रथम संलग्नीकरण पत्र
  • मागील वर्षीचे संलग्नीकरण पत्र
  • 2F चे पत्र
  • 12B चे पत्र
  • महाविद्यालयाची मालकी दस्तऐवज
  • भाडेपट्टाकरार - महाविद्यालय इमारत बांधकाम क्षेत्रफळ
  • प्राचार्यांचे मान्यता पत्र
  • शिक्षकांचे मान्यता पत्र
  • ग्रंथपाल यांचे मान्यता पत्र
  • शिक्षक विषय व वर्ग निहाय वेळापत्रक
  • कर्मचार्यांचे बँकेद्वारे मागील वर्षाचे वेतन अदा केल्याचे (बँकेचे ) विवरण पत्र
  • नॅक मुल्यांकन / पुनर्मुल्यांकन पत्र
  • महाविद्यालय माहिती पुस्तिका
  • ग्रंथालयातील पुस्तकांची संख्या दस्तऐवज
  • CA प्रमाणीत अंकेक्षण अहवाल (मागील दोन वर्षांचे)
  • संगणक व इतर संगणकीय साहित्य संख्या दस्तऐवज
  • मागील संलग्नीकरण समितीच्या अटींची पूर्तता अहवाल
  • अभ्यासक्रम ,विषय ,तुकडी संलग्नीकरण पत्र
  • मागील शैक्षणिक वर्षाचा विद्यार्थी परीक्षा निकाल
  • MOU दस्तऐवज
  • शासन मान्य पदे, भरलेली पदे, रिक्त पदे अहवाल

Special Features:

• Login to Accounts Section for real time access to fees deposited and fees to be paid by institutes
• Login to Academic Section for verification of data filled or being filled by institutes

 

3. Online Report Submission for Affiliation Committee during their college visit

Team Size- 5

Team Members- Mr. Arvind Bhalerao, Mr. Diwakar Pathak, Mr. Sachin Chavan, Mr. Yashpal Salve, Mr. Dinesh Kolte

Duration of Project- 960 Man Hours

• Constitution of Affiliation committee Chairman & Members
• Facility to constitute faculty-wise, course-wise committee or one college one committee
• Auto SMS/ Message alert to the Members
• Auto Password send to the Chairman of Committee
• Auto generate proforma in affiliated college login as per the faculty of courses exist in the college
• Online Proforma filling by affiliated colleges
• Online Proforma filling by Committee with necessary remark
• Document upload facility to Committee
• Auto evaluation of the committee report and calculation of each proforma- wise marks
• Auto generation of each committee report for perusal of Academic Council
• Generation of Affiliation letter for each college

 

4. Dashboard of Affiliation Management System (Login to Academic Section, Dean, Accounts Section)

Team Size- 5

Team Members- Mr. Arvind Bhalerao, Mr. Diwakar Pathak, Mr. Sachin Chavan, Mr. Yashpal Salve, Mr. Dinesh Kolte

Duration of Project- 600 Man Hours

• District-wise colleges
• District-wise and aid-type-wise college list
• Contact numbers, email of colleges
• Affiliation committee visit status
• Affiliation committee sms alert management
• Viewing documents of colleges as mentioned in sr. no. 1
• Live view of affiliation fees of colleges before submission of data by concern college
• Status of fees actual deposited by colleges

 

5. Software for Submission of Data for NAAC-SSR

Team Size- 5

Team Members- Mr. Arvind Bhalerao, Mr. Diwakar Pathak, Mr. Sachin Chavan, Mr. Yashpal Salve, Mr. Dinesh Kolte

Duration of Project- 1800 Man Hours ,54 Academic Dept, 07 Sections, 21 GB

• Record duration completion of software within 8 days/ night
• Successful feeding & porting of 5 years data to software i.e. department wise-programmes, programme wise courses, details of teachers, five years passed out students, five years enrolled students etc.
• Online 88 various Quantitative Proformas
• Online 38 various Qualitative Proformas
• Online submission of above proforma and digitally transfer to the IQAC cell for approval.
• Date & Time of submission by departments recorded in real time.
• IQAC Cell can themselves reject/ approve the data with necessary remarks for rejection
• IQAC cell / Administrator can see progress of Quantitative/ Qualitative proformas online
• Provision for Inspection Team Login, that could assess the Quantitative/ Qualitative proformas online
• Viewing of submitted data department-wise and proforma-wise
• Viewing the statistics of final submitted data overall and department-wise
• Integration of Student feedback to each department login so that to view the real time report about course curriculum and infrastructure

 

6. Recruitment of Statutory Officers, Teaching Staff, Administrative Staff

Team Size- 3

Team Members- Mr. Arvind Bhalerao, Mr. Sachin Chavan, Mr. Yashpal Salve

Duration of Project- 1200 Man Hours

Recruitment of Teaching Staff

• Candidate Registration Module with message alerts of ID & Password
• Academic Qualification Module
• Experience Details Module
• Research Paper Details Module
• Conference Proceedings Module
• Paper Presented at Conference/ Workshop/ Symposium details Module
• Publications in the form of Books, Chapters, Edited work details Module
• Students guided for M.Phil details Module with Name of Student, Date of Registration, Award of Degree, Title of Research, Status of work
• Students guided for Ph.D. details Module with Name of Student, Date of Registration, Award of Degree, Title of Research, Status of work
• Details of Research Projects/ Schemes Module
• Details of Consultancies/ Patents Module
• Details of Lectures, Seminars, Tutorials, Practical, Contract Hours Module
• Reading/ Instructional Material consulted & additional knowledge resources provided to students Module
• Examination Duties Assigned & Performed Details Module
• Co-curricular, extension & field based activities, Training Courses, Design of new course & curriculum and any other information Module
• Post to be applied and application fees details and Print Application Module

Recruitment of Statutory Officers

• Candidate Registration Module with message alerts of ID & Password
• Academic Qualification Module
• Experience Details Module
• Research Paper Details Module
• Conference Proceedings Module
• Paper Presented at Conference/ Workshop/ Symposium details Module
• Publications in the form of Books, Chapters, Edited work details Module
• Students guided for M.Phil details Module with Name of Student, Date of Registration, Award of Degree, Title of Research, Status of work
• Students guided for Ph.D. details Module with Name of Student, Date of Registration, Award of Degree, Title of Research, Status of work
• Details of Research Projects/ Schemes Module
• Details of Consultancies/ Patents Module
• Other information Module
• Post to be applied and application fees details and Print Application Module

Recruitment of Administrative Staff

• Candidate Registration Module with message alerts of ID & Password
• Academic Qualification Module
• Technical Qualification Module
• Experience Details Module
• Other information Module
• Post to be applied and application fees details and Print Application Module

7. CET for enrollment of Post Graduate courses in University Departments, Affiliated Colleges

Team Size- 5

Team Members- Mr. Arvind Bhalerao, Mr. Diwakar Pathak, Mr. Sachin Chavan, Mr. Yashpal Salve, Mr. Dinesh Kolte

Duration of Project- 7200 Man Hours (including other than office hours working)

• Candidate Registration Module with message alerts of ID & Password
• Candidate Caste Category & other details Module
• SSC/ HSC (10 & 10+2 ) details Module
• Graduation Details Module with subject specialization details
• Photo & Sign Upload Module
• Selection of CET Subject Module
• Online Payment of fees for CET
• Acknowledgement receipt generation & message alert
• Center Management for conduct of CET Module
• Generating Admit card of students
• Generating Attendance slip for examination Hall
• Porting the CET result in database for generation of CET Score Card
• Generation of General merit list subject-wise
• Generation of First, Second, Third merit list subject-wise and category-wise
• Auto Uploading of Allotment letters to selected candidates
• Concerned University Departments/ Affiliated Colleges can view merit list of students in their login and verify the students admitted in their institute and can monitor vacancy
• Concerned University Departments/ Affiliated Colleges online reporting of the admitted students and submit vacancy details
• Concerned students can view merit list and can download allotment letter from their login with detail instructions.

8. Ph.D. Entrance Test

Team Size- 5

Team Members- Mr. Arvind Bhalerao, Mr. Diwakar Pathak, Mr. Sachin Chavan, Mr. Yashpal Salve, Mr. Dinesh Kolte

Duration of Project- 3600 Man Hours

• Candidate Registration Module with message alerts of ID & Password
• Candidate Caste Category & other details Module
• SSC/ HSC (10 & 10+2 ) details Module
• Graduation Details Module with subject specialization details
• Post Graduate Details Module with subject specialization details
• Photo & Sign Upload Module
• Selection of PET Subject Module
• Online Payment of fees for CET
• Acknowledgement receipt generation & message alert
• Center Management for conduct of PET Module
• Generating Admit card of students
• Generating Attendance slip for examination Hall
• Porting the PET result in database for generation of PET Score Card

Ph.D. Admission Process (for all candidates)

• Candidate registration
• Candidate Caste Category & other details Module
• SSC/ HSC (10 & 10+2 ) details Module
• Graduation Details Module with subject specialization details
• Post Graduate Details Module with subject specialization details
• Photo & Sign Upload Module
• Details of PET Qualification Module
• Details of NET/ SET Qualification Module
• Details of M.Phil Qualification Module
• Details of Experience of Teaching
• Details of Experience in Govt/ Industry/ Research Institute etc.
• Online Payment of fees for CET
• Acknowledgement receipt generation & message alert

• Online Ph. D. Section
  • Provision made for scrutiny status entry, subject wise
  • Re-scrutiny status of candidates also stored online and reports generated accordingly
  • Reports for Valid and Invalid students generated separately.
  • All students RRC formats generated online through database.
    1. RRC format contains all details of student viz. category, name of faculty and subject, research topic, PET and exemption details, educational qualification details.
  • Provision made for online entry of marks obtained before RRC.
  • RRC marks entry report subject wise.
  • Generation of general merit list; home university, other than home university within state and outside state university.
  • Student’s provisional letter is generated by just entering his registration id.
  • Subject wise guide list is maintained.
  • List of registered students’ subject wise and guide wise is also generated.

9. Centralized Store Management System

Team Size- 2

Team Members- Dr. Vaishali Ingle,Mr.yashpal Salve

Duration of Project- 1200 Man Hours

• Year 2023-24 (Total indent Entries -12514  Issue entries 10602  Purchase entries 1291 )

• Centralized Store management System deals with single, central or team control. Basic purpose is monitaring inventory decisions, such as stock levels, orders, and distribution, across all branches or locations of a University.

• Centralized view of all items in University at a glance is possible through Admin Dashboard it covers listing and stock positions of various items such as stationary,chemicals,glassware,furniture,plumbing, electrical etc.Vendor ,budget,location  master list  for Entire University is available at a glance. It also spans over stores at Subcampus Dharashiv.
• Individual Store Keepers has their dashboard considering their department/section stock positions they can manage their various daily transactions such as requirement(indent),Item Issue ,purchase order,bills ,vendor item delivery .
• Main core part of inventory is stock register for each item is generated item wise also at year end as a whole. The budget reports related to bills, Provision watch register are also availed. Daily reports for requirement (indent), issue for various sections, purchase orders, bills, and delivery challan are generated.

10. University Election to various Authorities-2017

Team Size- 2

Team Members- Mr. Yashpal Salve, Ms. Madhuri Kulkarni

Duration of Project- 3600 Man Hours

• Online Application Process for Teachers Constituency
• Online Application Process for University Teachers Constituency
• Online Application Process for Principal
• Online Application Process for Management Representative
• Online Application Process for Graduate Constituency
• One Dashboard for all the process updates
• Messaging system for Voting Centers & Election Schedule to all the voters

11. University Website Maintenance & Content Management

Team Size- 3

Team Members- Dr. Vaishali Ingle, Mr. Yashpal Salve, Mr. Sachin Chavan

Duration of Project- Ongoing

• Maintenance of Website - Hosting & Domain Name Management
• Content Management of All Academic Departments
• Content Management of Other Important Centers
• Content Management of Authority & Administration Portals
• Content Management of various Process like PGCET, PET, Recruitment etc.
• Content Management & Administer the contents of Faculty Members Profiles
• Content Management of Circulars, Tenders, Quotations etc. perpetuals

12. Software for Career Advancement Scheme for University Teacher

Team Members- Ms. Madhuri Kulkarni

Duration of Project- Ongoing

• Teacher Information details Module
• Subject wise interview schedule details module
• Subject wise roll wise interview committee member, subject expert module
• Department wise call letter to candidates
• Candidate wise Assessment, Recommendation formats module
• Pay fixation module includes various types of letters to authorities like Director, JD office, Sr.auditor, also includes pay fixation sheet ,promotion letter, due drawn letter of teachers

 

13. Academic and Administrative Audit Grading and Evaluation

Team Size-2

 

Team Members- Mrs.Madhuri Kulkarni,Mr.yashpal Salve

Duration of Project- Ongoing

• College information module
• General Information of the college
• Staff information (Teaching/ Non Teaching) include auto SMS alerts for username and password required for faculty login
• Institutional Development activities
• Faculty development module
• Student Development module
• Infrastructural facility module
• Required upload of necessary documents
• Faculty information module
• Major/Minor project details
• P.hd student details
• Conference/seminars/workshop details
• Publication of researcher paper details
• Refresher/orientation courses attended
• Books ,Patent published
• Awards /recognitions received
• Co-curricular/Extracurricular activities
• Dashboard of AAA software for Academic section/Pro-VC/VC
• Hard copy submission module
• AAA status shows number of softcopy/hard copy/faculty information submitted Various types of reports like college submitted AAA/not submitted, already audited

14.Staff Approval Software

Team Size- 2

 

 

Team Members- Mr. Prashant Gawali, Mr. Ravi Bankar

Duration of Project- Ongoing

• Developing a Staff Approval Software (SAS) which will helpful for affiliated colleges in raising a request for the selection committee and for their approval’s for the post of :Assistant Professor, Associate Professor, Professor, I/C Principal, Principal on CHB/permanent posts as well as for the post of college Librarian & college Directors of Physical Education & sports (Deputy Directors, Assistant Directors of Physical Education and Sports, Director, Knowledge Resource Center, Deputy Librarians, and Assistant librarians.)
• SAS will be helpful to the academic section to process on received request as auto-selection committee note and approval notes will be generated and facilities to provide input if any from Dealing person to Deputy Registrar.
• Hon’ble Pro-VC and Hon’ble VC sir will be able to choose a subject expert from the list of expert’s poll and approve the note.

 

 

15.Leave Management

Team Size- 2

 

 

Team Members- Mr. Prashant Gawali, Mr. Ravi Bankar

Duration of Project- Ongoing

• Leave Management System (LMS) is a web-based application designed and developed for the establishment section.
• Users would be able to apply for leave online as per leaves available to them and can track the leave record as well as the status of leave applied for.
• Approval authority may allow or deny leave online and will have the track of employees on leave on their dashboard.

16.Foreign Student Admission Software

Team Size- 4

Team Members-Mr. Ravi Bankar,Mr. Prashant Gawali,Mr.Rajesh Rathod,Mr.Dattatraya Parwat

Duration of Project- Ongoing

• It is a web-based Student Registration Portal for the International students who intend to take admission in the department of University campus.
• Selection of course level offered from Certificate to Ph.D.
• Integration of SBI eCollect to pay the application processing fees online.
• One window solution to a student from enrollment to confirmation or rejection of admission information on his/her dashboard.

 

17.Student Development -Indradhanushya ,Krida Mahotsav,Avishkar

Team Size- 3

Team Members-Mr.Rajesh Rathod,Mr.Dattatraya Parwat,Mr. Prashant Gawali   

Indradhanushya : Inter University Youth Festival

• Registration System for Students from 24 Universities-Developed a comprehensive module for university student registration tailored to different events.
• Included a staff registration module incorporating arrival and departure schedules of the teams.
• Offered pre-filled annexures to universities after data entry along with student photographs.
• Generated various reports accessible within the university logins such as event-wise student lists, comprehensive student lists, and gender-wise lists.
• Student Development Section Provided login access to track the total number of students from each university.
• Developed reports including university-wise student lists, gender-wise lists, and event-wise student lists with accompanying photographs.
• Integrated an accommodation entry module to streamline accommodation arrangements.
• Facilitated the issuance of identity cards upon completion of the registration process.
• Feedback Module-Implemented a feedback module adhering to guidelines from Rajbhavan (Governor's House).
• Designed to gather feedback about the event from participants, attendees, and stakeholders.
• Structured feedback collection to ensure valuable insights for future iterations of the festival.

Inter University Krida Mahotsav

• Efficient Registration System Developed a robust registration system catering to students from 22 universities.
• Provided individual logins to 22 universities across Maharashtra state for streamlined access.
• Customized university student registration modules based on different sporting events.
• Incorporated a staff registration module inclusive of arrival and departure schedules for participating teams.
• Generated comprehensive reports accessible within university logins, including event-wise student lists, all student lists, and gender-wise lists.
• Dedicated Sports Section Established a dedicated sports section for seamless management of sporting events.
• Enabled login access to the sports section to track the total number of students from each university.
• Generated reports such as university-wise student lists, gender-wise lists, and event-wise student lists with accompanying photographs for enhanced monitoring and analysis.
• Certificate Generation Implemented a feature for the printing of certificates for winners and participants upon completion of the competitions.
• Streamlined the process of certificate generation to ensure timely and accurate distribution to deserving individuals.

​Intra University Youth Festival

• Registration System for Student Participants
• Provided individual logins to colleges/institutes, enabling them to seamlessly register their students for various events.
• Integrated online fees collection functionality, allowing for convenient payment processing based on the number of registered students from each college.
• Provided insights into the fees collected from colleges, student details, and other relevant information through the accounts and student development section

National Academic Depository (NAD)

Team Size: 4
Team Members: Mr. Rajesh Rathod, Mr. Dattatray Parwat, Mr. Prashant Gawali, Mr. Ravindra Bankar.               

• Upload of University Degree Certificates/Mark Sheets
• Developed a streamlined process for universities to upload degree certificates and mark sheets onto the National Academic Depository (NAD) portal.
• Facilitated the upload process after the successful completion of the academic year, ensuring adherence to prescribed formats and standards.
• Empowered students with access to their authentic educational digital certificates, including mark sheets and university degree certificates, through their login to DigiLocker.
• ABCID (Academic Bank of Credit) creation system to uniquely identify and authenticate students within the NAD framework.